How I Use Airtable to Track My Craft Supplies

In today’s post, I’m sharing how I use Airtable to track my craft supplies! I briefly shared my Airtable base with you on a livestream a few weeks ago and promised you a tutorial, so here it is!

Airtable is a spreadsheet-database hybrid. It looks like a spreadsheet with the function of a database. I’ve been using it for over a year now and I absolutely LOVE it! I use it for many other things besides my craft supply inventory, but that’s what first brought me to Airtable!

I know that everyone has different needs when it comes to tracking their crafty stash and Airtable is easy to customize! I wanted to share how I use it and I hope it will help you get started or perhaps give you ideas to revamp what you are already using! Without further ado, here’s my video tutorial:


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Interested in trying it out? Click the button below to create your free Airtable account.

To help you get started with your craft supplies inventory, I’ve created an Airtable Base that you can copy! Make sure you are logged into Airtable before clicking the button below. Once you’ve opened my Airtable Base template, you can click the ‘Copy Base’ button in the upper right to copy the base to your account (see video tutorial above for a walk-through).

I hope you enjoyed this peek into my digital organization for my crafty stash! I’d love to hear what you think! Thank you so much for stopping by today! I hope you have a wonderful & blessed day!

Have a question or comment about today’s post? I’d love to hear from you!

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20 thoughts on “How I Use Airtable to Track My Craft Supplies”

  1. Can you please tell me where you found the images of the stamp sets to add to your Airtable? I made an Excel spreadsheet of my inventory and would love to add images.

  2. Thank you so much for your generosity!
    It is too bad I cannot purchase from you as I am in Canada.
    Your fan,

  3. Thanks so much for sharing your airtable base and taking the time to explain how you use it! I’m going to start right now 🙂

  4. I LOVE the idea of having all my stamps, dies, and punches in one place, but, for the life of my I cannot figure out how to use the search to find a stamp set with a particular sentiment. Is this something that can be done and I just can’t figure it out? If I search for “thinking of you” it says, “Found no fields and 2 cells (within 2 records).” How do I find which those are? I can’t thank you enough for sharing a template with me and giving me a new tool to use to keep track of my inventory! You’ve done the complicated work, now I just have to put in the time. You’re the best!

  5. Thank you, Julie, so much for the information on Airtable. I’ve spent the last 3-4 days logging in my sets. Haven’t done the wooden sets yet, but glad I finished the vinyl case ones. I tried the ‘search’ button and it works great! This will get me to use different styles rather than just reaching for my regular favorites. You are so thoughtful to share your base (I eliminated some columns, but added some that would be beneficial to me (location), as I put some of my older stamp sets, seasonal sets, in a different room cabinet. thank you again, I’ve used/bought so many of your ‘favorite’ items.

  6. Thanks Julie, I used Excel to put all mine on, but then lost it all.. this has a lot more useful information tabs.. I need to watch your presentation a couple of times.

  7. Thanks so much for the tutorial and sharing a template to help me get started. I will be using this to keep track of my sewing dies also. What a valuable resource! You are great!

  8. How very generous of you to share your organizing skills. I have attempted to do almost exactly what you have done with Excel, with less than wonderful results. I was so excited you shared your template as well. You are awesome. Thank you so much!

  9. Would you share your full airtable data to help us get started? You have done so much work creating it. We could then check the items we have in our copy of the database. Thank you so much for your expert post on airtable. I’ve wanted to so this for a long time. Just afraid to start

    • Hi Dixie! I just want to encourage you to give it a try and I think you’ll find it will go faster than you think! I’ve provided the template with some sample data, which should make it much easier for you to get started! I won’t be sharing my entire Airtable base as everyone’s inventory is different. Thank you so much!

  10. Wow Julie!!! I am soooo impressed! U r amazing! I have about 300 or so sets so I need a hundred year snow to get to work on them!!!

    I may experiment with a few and see how I do but is daunting task right now!

    Thank you for all u do Julie! U never cease to inspire!!♥️


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